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In-Person Study Rules

§1 Definitions

The following terms used in these Rules have the meanings set out below:

  1. Company – 4P research mix Sp. z o.o. with its registered office in Warsaw, 02-566, ul. Pulawska 12A lok. 5, registered by the District Court for the Capital City of Warsaw, 13th Commercial Division of the National Court Register under KRS number 0000148637.
  2. Meeting – an in-person meeting (at a location indicated by the Company) during which the Company conducts the Study in which the Participant takes part.
  3. Study – qualitative market research carried out by the Company at the request of the Client, conducted in the form of individual or group in-person meetings, in particular FGI (focus group interview), IDI (individual in-depth interview), dyad, triad, research workshop or other forms of qualitative research with Participants.
  4. Client – the entity commissioning the Study.
  5. Rules – this document.
  6. Participant – a natural person who has declared participation in the Study and has qualified for it.
  7. Invitation – an invitation to participate in the Meeting sent to the Participant by e-mail.

§2 General Provisions

  1. The Company conducts the Study at the request of the Client.
  2. The Study takes place as an in-person Meeting at the address indicated in the Invitation.
  3. A discussion involving the Participants will take place during the Meeting.
  4. The course of the Meeting will be recorded as an audiovisual recording. Subject to §3 sections 4 and 5 of the Rules, the recording will be used only to prepare and illustrate conclusions from the discussion, after which it will be permanently deleted by the Company in accordance with the adopted retention rules.
  5. A representative of the Client may take part in the Meeting solely to observe and listen to the discussion in real time (live). In such a situation, the Study Participants will be informed of the Client representative's presence before the Study begins.
  6. By joining the Study, the Participant accepts these Rules.

§3 Conditions and Rules of Participation in the Study

  1. The Study may be joined by persons who have met the selection criteria listed in the recruitment questionnaire. Before entering the room in which the Study takes place, the Company again verifies that the persons qualified for the Study meet those criteria. If the selection criteria are not confirmed, the person may not take part in the Study and the Company explains the situation.
  2. The Participant is entitled to remuneration for participation in the Study (subject to section 3 below), in the amount indicated in the Invitation.
  3. Remuneration will be paid by bank transfer within 10 business days from the date of providing the data necessary to pay the remuneration (for amounts below PLN 200 gross) or from the date of concluding a specific-task contract (for amounts above PLN 200 gross). The condition for receiving remuneration is participation in the Study for its entire duration and providing the data necessary to pay the remuneration. Depending on the amount, these may be data necessary to conclude a specific-task contract and make the transfer (first name, surname, account number, PESEL, residential address, correspondence address if different from the residential address, address of the competent Tax Office) or data for the transfer (first name and surname, address and bank account number).
  4. The recording from the Meeting may be made available to the Client or the Meeting may be observed by the Client.
  5. Making the recording available to the Client requires the Participant's consent. If consent is given, the Client becomes the controller of the Participant's personal data when the recording is made available.
  6. The Client's identity may be provided to Participants before joining the Study or immediately after its completion (if providing this information before the Study could affect the opinions expressed by Participants).
  7. In the case referred to in section 6 above, before giving consent the Participant knows the identity of the Client for whose benefit the consent is given.
  8. By joining the Study, the Participant undertakes not to record the course of the Meeting with external devices, take photos during the Meeting or take any other actions that breach the confidentiality of the Study.

§4 Processing of Personal Data

  1. The controller of the Study Participants' personal data is:
    1. the Company, 4P Research Mix Sp. z o.o. – where the Study is conducted using the Company's own database, i.e. with persons recruited by the Company for the Study it conducts;
    2. the Client:
      • where the Study is conducted using the Client's database. In such a situation, the Company conducts the Study with persons indicated by the Client;
      • if the recording is made available to the Client, from the moment it is made available;
    3. the entity paying remuneration to the Participant for participation in the Study – remuneration for participation in the Study may be paid by the Company or another entity; in such a situation, that entity acts as the controller of Participants' personal data for the purpose of paying the remuneration.
  2. Information on the identity of the personal data controller will be provided to Participants in the Invitation to participate in the Meeting.
  3. Regardless of which entity acts as the controller of personal data, Study Participants receive full information on the processing of their personal data before joining the Study, subject to §3 section 6 of the Rules.
  4. The Company has appointed a Data Protection Officer whom Participants may contact in all matters related to the processing of their personal data at: iod@grupa4p.pl.
  5. As part of the Study, the Company will process the following scope of personal data: first name and surname, telephone number, e-mail address and data necessary to settle the remuneration: bank account number, PESEL, residential address, correspondence address if different from the residential address, and address of the competent Tax Office.
  6. During the Study, topics may be discussed that disclose special categories of data, i.e. data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or data concerning health, sexuality or sexual orientation. In such a situation, the Company will obtain Participants' consent to process special categories of data.
  7. Participants' personal data will be processed by the Company for the following purposes:
    1. conducting the Study (legal basis: Article 6(1)(b) GDPR, processing necessary for the performance of a contract, or, for special categories of data, Article 6(1)(a) GDPR, voluntarily given consent);
    2. settling the gratification for participation in the Study (legal basis: Article 6(1)(c) GDPR, a legal obligation arising from the Accounting Act);
    3. informing the Social Insurance Institution of a concluded specific-task contract (legal basis: Article 6(1)(c) GDPR, a legal obligation arising from the Act on the Social Insurance System);
    4. establishing and pursuing possible claims (legal basis: Article 6(1)(f) GDPR, the controller's legitimate interest).
  8. Providing personal data is voluntary, but necessary to participate in the Study and to make settlements resulting from the Study.
  9. Participants' personal data will be processed for the following periods:
    1. data related to participation in the Study will be processed for 60 days from completion of the Study, no longer than 3 months from the date of the Study;
    2. data related to settlement will be processed in accordance with the requirements of applicable laws, including in particular the Accounting Act (5 tax years). The above processing periods may be extended where processing is necessary to establish and pursue possible claims or defend against claims, and after that only where and to the extent required by law.
  10. Recipients of personal data processed by the Company are entities authorized to obtain personal data under law and processors providing services to the Company, e.g. IT service providers.
  11. As part of specific-task contracts concluded in the cases specified in §3 section 3 of the Rules, Participants' personal data will also be disclosed to the provider of the Autenti platform, Autenti Sp. z o.o. with its registered office in Poznan, through which the contract with the Participant is concluded.
  12. Participants have the following rights:
    1. access to their personal data and request a copy;
    2. rectification of their personal data;
    3. request restriction of processing of their data;
    4. erasure of data if no other processing purpose is pursued;
    5. where the processing of personal data is based on the Company's legitimate interest, the right to object to the processing of personal data;
    6. lodge a complaint with the supervisory authority, the President of the Personal Data Protection Office with its registered office in Warsaw.
  13. To exercise the above rights, please contact the Company at iod@grupa4p.pl or in writing at the Company's registered office address.

§5 Final Provisions

  1. The Company is entitled to amend the Rules.
  2. If the Rules are amended, the Company will publish information about the amendment on its website and will make it possible to download the amended Rules.

Last updated: 15 May 2026.